Dozier Destination Management Services
Effective Date: November 1, 2026
1. Introduction
Dozier Destination Management Services ("Dozier DMS," "we," "our," or "us") is operated by Black Hummingbird LLC.
We respect the privacy of individuals who visit our website, inquire about our services, or engage with our business.
This Privacy Policy explains how we collect, use, disclose, store, and manage personal information in connection with our website, professional consulting services, retreat development, destination management, and related hospitality activities.
This policy applies to information collected through https://dozier-dms.com and associated client inquiry and scheduling processes.
2. Information We Collect
Depending on your interaction with us, we may collect:
Contact information: Your name, email address, organization or business name, and contact details you voluntarily provide.
Project information: Details concerning your proposed retreat, event, or hospitality project, including goals, anticipated dates, locations, guest counts, estimated budgets, funding readiness, and requested services.
Voluntary submissions: Written responses and any optional documents, audio files, or video introductions submitted through our inquiry process.
Consultation and transaction information: Appointment details, purchased services, transaction confirmations, payment status, and associated billing information. Payments are processed through third-party providers; we do not intentionally collect or store full payment card numbers through our website.
Technical information: Depending on the website's configuration, our hosting and service providers may process information such as IP addresses, browser information, device information, and website access or usage data.
We ask that you do not submit Social Security numbers, payment card details, medical records, or other highly sensitive personal information through our general inquiry forms.
3. How We Use Information
We use personal information to:
- Respond to questions and service inquiries.
- Review prospective client applications and determine service fit.
- Evaluate project requirements, financial readiness, and potential engagement opportunities.
- Communicate regarding consultations, proposals, and services.
- Process and confirm payments.
- Schedule and administer appointments.
- Perform contracted professional services.
- Maintain business records and protect the security of our operations.
- Comply with applicable legal obligations.
We do not use information submitted through our qualification questionnaire to automatically enroll individuals in marketing communications.
4. Client Qualification
Dozier DMS uses an initial qualification process to evaluate whether requested services align with our expertise, availability, and operational requirements.
Information submitted through this process may be reviewed by authorized business personnel.
Submitting an inquiry does not establish a client relationship or guarantee acceptance of a project.
We may request clarification before determining the appropriate next steps.
5. Third-Party Service Providers
We use third-party platforms to support website operations and client services.
These may include:
- Lovable: Website development and hosting infrastructure.
- Tally: Client inquiry forms and submission management.
- Stripe: Secure payment processing and transaction administration.
- Google Workspace and Google Calendar: Business communications, scheduling, and associated record management.
Information provided through these services may be processed according to their applicable privacy policies and service agreements.
We may also share necessary information with professional service providers, contractors, or vendors when authorized, required to deliver services, or otherwise permitted by law.
We do not sell applicant contact information or project submissions to third parties.
6. Data Storage and Security
We use reasonable administrative, technical, and organizational measures to protect the information under our control.
Information may be stored or processed by authorized third-party providers in the United States or other countries where those providers operate.
Although we take privacy and security seriously, no internet-based system or electronic transmission method can be guaranteed to be completely secure.
7. Information Retention
We retain information only as reasonably necessary for the purposes described in this policy, including responding to inquiries, administering services, maintaining required business records, resolving disputes, and complying with applicable law.
Prospective-client information that does not result in an engagement will be handled according to our established records-retention procedures.
Individuals may contact us to request deletion of their information, subject to applicable legal or legitimate recordkeeping requirements.
8. Cookies and Website Technologies
Our website and its service providers may use essential technical tools necessary for website operation, functionality, performance, and security.
If we introduce optional analytics, advertising cookies, or tracking technologies, we will update this policy and implement any additional notices or consent mechanisms required by applicable law.
9. Marketing Communications
We may offer optional opportunities to receive company announcements, professional insights, or information about future experiences.
Marketing communications will be sent only in accordance with applicable law and the preferences provided by subscribers.
Recipients may unsubscribe from promotional emails using the instructions provided in those communications.
Service-related communications may continue when necessary to administer an inquiry, consultation, or contracted engagement.
10. Your Privacy Choices and Rights
Depending on applicable law, you may have rights to request access to, correction of, or deletion of certain personal information, or to exercise other applicable privacy rights.
To submit a privacy request, contact us using the information below.
We may need to verify your identity before fulfilling certain requests.
We will respond in accordance with applicable law.
11. Children's Privacy
Our website and professional services are intended for adults and business representatives.
We do not knowingly solicit personal information from children under 13 through our general website.
If we become aware that we have collected such information without appropriate authorization, we will take reasonable steps to delete it as required by law.
12. External Websites
Our website may contain links to third-party websites or services.
We are not responsible for the privacy practices, security, or content of websites and services that we do not control.
We encourage visitors to review the applicable privacy policies before providing personal information.
13. Changes to This Policy
We may update this Privacy Policy to reflect changes in our business operations, website functionality, service providers, or applicable law.
Updated versions will be posted on this page with a revised effective date.
14. Contact Information
Dozier Destination Management Services
Operated by Black Hummingbird LLC
Website: https://dozier-dms.com
Privacy Contact: connect@dozier-dms.com
Mailing Address: 312 W 2nd Street, #A1883, Casper, WY 82601
For questions about this Privacy Policy or requests concerning personal information, please contact us using the information above.